Governance: College Procurement Section - Guidance Notes for
|
Questionnaire Purpose
The purpose of this questionnaire is to allow us to identify a number of suitably qualified and experienced businesses who will be invited to submit a tender for this competition
Questionnaire LayoutThe questionnaire is split into 4 distinct parts:
Part A seeks background information;
Part B requests details of your financial status;
Part C relates to business probity and
Part D relates to service operation and quality issues.
All information requested should be provided in the order and format of the Parts. Candidates may respond using their owntext creation facilities
Questionnaire ResponsesAll responses will be treated in confidence. Completed questionnaires may be submitted either:
a) via an Electronic Tender Service (ETS), (where applicable) or
b) in another format via the postal system or delivered by hand etc.
Candidates are advised that their responses may be reproduced and that no further indication or request prior to publication will be made.
Only information provided as a direct response to the questionnaire will be evaluated. Information and detail which forms part of general company literature or promotional brochures etc. will not form part of the evaluation process. Marketing material should not be included
Supplementary documentation may be attached to the questionnaire where applicants have been directed to do so. Such material must be clearly marked with the name of the organisation and the question to which it relates. All questions must be answered.
Please note that we may require clarification of the answers provided or ask for additional information.
The response should be submitted by an individual of the organisation, company or partnership who has authority to answer on behalf of that organisation, company or partnership.
Should the response be found to be erroneous or in any other way incorrect, we reserve the right to remove the candidate from the tender list(s)or where invitation to tender have been issued, require the bidder to return the tender documents which will be deemed void. In the case where the error or misrepresentation is not discovered until after the contract is awarded, we reserve the right to determine the contract and all costs incurred by us as a result of the determination shall be recoverable from the provider under the contract
If applying on behalf of a consortium, please list the names and addresses of all other members of the consortium. Please note that the questionnaire will be evaluated on the basis of the details supplied in the questionnaire and, if shortlisted, an Invitation to Tender will be issued to the nominated lead organisation only. Any contract will be entered into with the nominated lead organisation and all members of the consortium, who will in these circumstances each be required to execute said contract together with all ancillary documentation, evidencing their joint and several liability in respect of the obligations and liabilities of the contract. It will be for members of the consortium to sort out their respective duties and liabilities amongst each other. For administrative purposes, any associated documentation will be sent to the nominated lead organisation.
If sub-contractors are proposed to assist in the delivery of the service, please list the business names and addresses.
NOTE: In respect of an expression of interest which includes consortia or sub-contractors, it is the lead organisation that completes the entire questionnaire and, in addition, arranges for each named organisation to complete Parts A, B and C and attach them to the completed questionnaire. Part D relates to issues affecting the quality of service to be delivered by the applicant.
Or
NOTE: In respect of an expression of interest which includes consortia or sub-contractors, it is the lead organisation that completes the entire questionnaire. However, wereserve the right to request further information in respect of the lead organisation and/or partnering organisations should it be deemed necessary for evaluation purposes.
Freedom of Information
The Freedom of Information (Scotland) Act 2002, which came into force on 1 January 2005, designates AUTHORITY NAME as a Scottish public authority and therefore subject to the provisions and obligations in that Act. This means that from 1 January 2005, any person who makes a valid request for recorded information held by AUTHORITY NAME will be entitled to receive it, unless all or part of that information can be withheld as a result of the exemptions in that Act.
As part of our responsibility under the Act, AUTHORITY NAME may be required to disclose any information held relating to your response to anyone who makes a request under that Act. Such information may only be withheld if it meets one or more of the exemptions or conditions in that Act. Information held cannot simply be classified as “confidential" or "commercial in confidence" to enable it to be protected from disclosure.
The 'Restricted - Commercial' header in these documents is part of AUTHORITY NAME internal file protective marking system which provides guidance for staff on the handling and storage of such documents, and is not an indication that the information will be protected from disclosure in response to a valid request.
AUTHORITY NAME may publish the names and contact details of companies who have been issued with a Questionnaire on its website.
Information may also be requested under the Data Protection Act 1998 and the current and forthcoming Environmental Information Regulations.